AI automation agency in Montréal
VOKAI builds custom AI automations and AI agents that handle your calls, leads, appointments, follow-ups and internal processes, plugged straight into the software you already use.
VOKAI is a Montréal-based company specializing in AI automation. It designs custom systems that let businesses automate their communications, customer service, appointment booking, follow-ups, sales and internal processes.
These tasks matter. But they don’t need to be done by hand, one at a time, every single day. Meanwhile, leads wait and customers go unanswered.
Opening hours, availability, prices, address: your team repeats the same answers instead of serving the customers who matter.
A sale often takes several follow-ups. Done by hand, they come late, irregularly, or not at all.
Copying details from an email or form into a spreadsheet or CRM wastes time and creates costly mistakes.
Finding a slot over messages, sending reminders, handling cancellations: it eats up hours every week.
Evenings, weekends or mid-task, an unanswered call is often a customer who calls a competitor.
Phone, forms, email and calendar each work on their own. Your team bridges the gap, by hand.
Customer service, sales, CRM, appointments and internal processes: AI automation systems that work together, from first contact to follow-up. The AI receptionist is part of it, but it’s only the start.
An agent that answers your calls, calls your leads, asks the right questions, books appointments straight into your calendar and hands off to your team when needed. With a natural voice, in French or English.
Every enquiry, whether from your website, an ad or social media, is captured, qualified and routed to the right person.
Learn more about lead and sales automationContacts, deals and pipeline stages update themselves. Your team finally sees what’s really going on, with no manual entry.
Learn more about CRM automationBooking, confirmations, SMS reminders, cancellations and rescheduling, without the back-and-forth.
Learn more about appointment automationQuotes and undecided leads get followed up at the right time, by SMS, email or phone. Nobody slips through the cracks.
Learn more about automatic follow-upsEmails, thank-you texts, Google review requests and internal notifications, sent at the right time to the right person.
Your business has its own steps? We design custom automations that connect your tools. Data sync, internal processes: if it’s repetitive, we can build it.
Three examples of what we build. Each step runs on its own; your team only steps in when it matters.
Every lead is handled while you’re still on their mind.
Result: the lead hears back while you’re still on their mind, even at 9 p.m., and your team gets meetings already in the calendar.
No more unanswered rings, even at night or during your meetings.
Result: calls get answered even when the whole team is busy. Urgent ones are transferred, the rest is handled, and nothing gets lost.
Every happy customer is invited to say so, automatically.
Result: more reviews and more returning customers, without anyone having to think about it.
Three steps, without disrupting your operations. You don’t have to set anything up yourself.
You show us what eats up your time. We pinpoint what’s worth automating, and what isn’t.
Free first call, no commitmentWe connect your tools and build the workflow around your rules. You test and approve it before it goes live.
No forced change of toolsTasks run without your team constantly stepping in. Leads get handled, your CRM stays current, and we fine-tune with you as needed.
Monitoring and tweaks includedWe don’t sell you one more piece of software. We build systems around the way you work, with the tools you already use.
And pricing? It depends on what we automate, your tools, your volume and how complex the process is. Tell us about your processes and we’ll propose a tailored solution, with a clear price, before you commit to anything.
Not sure about your software? We’ll check with you.
Appointments, reminders, intake forms, review requests.
Bookings, vehicle-ready notices, service reminders.
Quote-request qualification, follow-ups, project updates.
Booking, document collection, file follow-up.
Guest replies, cleaning coordination, review requests.
Call handling, visit scheduling, confirmations.
Don’t see your industry? Tell us about your process
Another question? We’re happy to answer it on a first call.
VOKAI is a Montréal-based company specializing in AI automation. It designs custom systems that let businesses automate their communications, customer service, appointment booking, follow-ups, sales and internal processes.
It’s a system that handles a repetitive task on its own: answering a call, qualifying a lead, updating a CRM or sending a reminder. AI lets it understand language, act on your rules and hand off to a person when needed.
Most repetitive work: answering calls, booking appointments, sending reminders, following up with leads, updating the CRM, sending emails and SMS, asking for reviews and moving information between tools. If you do it often, and always the same way, it can probably be automated.
Yes. An AI voice agent answers your calls or calls your leads, in French or English. It answers common questions, qualifies the request, books an appointment or transfers the call to your team, based on your rules.
Yes. Appointments can be booked by phone, by SMS or from your website, straight into your calendar, with automatic confirmations and reminders.
In most cases, yes, without switching software. We connect CRMs such as HubSpot, Pipedrive or Zoho, and most software that offers an API. We check compatibility with you on the first call.
Yes, that’s the core of what we do. Every system is designed around your tools, rules and volume. You test and approve each automation before it goes live.
Yes. Once live, it runs evenings, weekends and holidays. Unusual cases are passed to your team based on the rules we set together.
Any business that repeats the same tasks every day: clinics, auto shops, construction and renovation, professional services, real estate and short-term rentals, home services, and many more.
No. VOKAI is based in Montréal and works with businesses across Québec, in French and English. Meetings take place over Google Meet.
Every project is custom-built. Pricing depends on what we automate, your tools, your volume and how complex the process is. After a first call, we send you a proposal and a clear quote, before any commitment.
No. It takes care of repetitive work and triage. Your team can focus on advice, sales and the relationships that really matter.
The agent takes a message or transfers to your team, based on rules we set together. AI can make mistakes: your team still checks important information.
It depends on the tools to connect and the testing involved. A timeline is agreed with you in the quote.
We limit access to the data that’s needed and define the providers involved before connecting any service. Processing for your project is set out in your contract.
Book a free 30-minute call, with no commitment. You show us what’s eating up your time; we then propose a solution and a clear quote.
Show us what’s eating up your time. We’ll show you how to automate it.
Based in Montréal · Meetings over Google Meet, anywhere in Québec
30-minute call
Last step: pick a time that works for you in our calendar.
Pick my timeBooking happens on Google Calendar, which collects your contact details to arrange the call.
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